INFRASTRUCTURE DEVELOPMENT BANK OF ZIMBABWE

REQUEST FOR EXPRESSIONS OF INTEREST FOR PROVISION OF CONSULTING SERVICES
(Firms Selection)

Subject	Engagement of a Consulting Firm to supply and deliver an Audit Management System.
Brief Description	Expression of Interest for Engagement of a Consulting Firm to supply and deliver an Audit Management System.
Proposal Reference Number	IDBZ 88 of 2022

Section I
Background 
Internal auditing is an independent, objective assurance and consulting activity designed to add value and improve an organisation's operations. It helps firms accomplish their objectives by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of risk management, control, and governance processes. 
 
To achieve its objectives and deliver on the audit plan, the IADD aims to improve the efficiency and effectiveness of audits through the automation of its processes. An audit software package will assist in planning, preparation of audit files, review, report generation and storage of working papers into an electronic format and making related outputs accessible to multiple users and stakeholders. We believe the solution will enhance the quality of audits, productivity and cost-effectiveness.  
 
In 2011, the IADD acquired ACL Data Analysis software to increase audit coverage through the analysis of data files, independent of applications that create them. This approach enables deeper data interrogation, extraction, sampling and analysis. In this regard, the IADD is now able to achieve a hundred per cent (100%) verification of data and procedures from the Bank’s computer. It is apparent, therefore, that with greater automated auditing systems, the IADD will be able to interface with other internal digital systems and thus make the audit process more efficient and the containment of the spread of COVID-19 notwithstanding. 
 
Geographic Location of the Project
The Infrastructure Development Bank of Zimbabwe, IDBZ House, 99 Rotten Row, Harare, Zimbabwe 
Objectives of the Survey
The main objective of the task is to procure and implement an audit management system that easily handles audit management activities in line with Internal Audit objectives which include the items listed in Table I below: 
 
Table I: Required Configurations and Capabilities 
Item 	Item 	Description 
1 	Audit Planning and Risk 
Assessment 	Create audit plans based on predefined criteria, capture audit team member(s) assigned to a project, develop risk-based audit procedures and generate standard audit reports. 
2 	Scheduling 	Schedule projects and resources in a way that provides a visual demonstration of assignments and tracking of projects against the plan 
3 	Budgeting time & Expense Recording 	Record time and expenses expended on audit assignments and compare to budgets 
4 	Electronic Working Papers 
 	Provide users with the ability to navigate, export and import to and from Microsoft Office (Excel, Word, PowerPoint, etc.) and incorporate scanned documents, images and digital pictures 
5 	Working 	Paper 	Review 
Features 	Allow reviewers to identify and navigate to areas of work submitted for review. Assign status flags to ongoing audit projects 
6 	Automated Audit Committee 
and Management Reporting 
 	Automate risk assessments, document issues, findings, programs and time summaries into predetermined formats both for management and audit committee reporting 
7 	Security 
 		Enforce role-based user access and password authenticated log-in. All electronic documents will be encrypted to prevent unauthorised access 
8 	Replication 
 		Allow simultaneous online real-time access to audit files by multiple users and also can work offline 
9 	Support 		Access online help or local support to avoid prolonged downtimes.  
10 	Regulatory 	Compliance Control Frameworks 	& 	Privacy: Country-specific Data Privacy laws and regulations 
Control Frameworks: COSO, COBIT 
Anti-fraud/Anti-Corruption: AML and OFAC 
11 	Solution Hosting Options 	Ability to offer on premises or cloud-based solution or a combination of both. 
Scope of Assignment
The scope of the assignment entails performing the following activities: 
•	provide an Audit Management System 
•	provide a project plan for the implementation of an Audit Management System 
•	implement the system in liaison with the IDBZ Management 
•	perform User Acceptance Testing 
•	perform User and Technical Training 
•	monitor the performance of the system post-implementation for at least 60 days. All issues arising post-implementation should be resolved free of charge 

Section II
The IDBZ now invites eligible Zimbabwe Consulting Firms to indicate their interest by way of an Expression of Interest (EOI) in accordance with requirements stated herein in providing the services as specified in this document. Interested Consultants Firms should provide information demonstrating that they have the required experience, competences, skills, and qualifications relevant for performance of the services whether as individual firms, joint ventures or as consortia. The Consultant shall submit Company profiles, Company registration documents, Curriculum Vitae of key personnel and professional staff, brochures, description of similar assignments previously undertaken, experience under similar environment or conditions. The Consulting Firm must demonstrate that they have fully established business offices. Prospective Consulting Firms may constitute joint ventures where necessary to enhance their capacity to undertake the assignment.
A.	Eligibility Criteria
i.	The Consulting firms must be registered with the Procurement Regulatory Authority of Zimbabwe (PRAZ). 
ii.	Consulting Firms must be duly registered Zimbabwean Firms. 
B.	Evaluation/Qualification Criteria

i.	The firm shall have at least 5 years of experience in Audit Management System consultancy 
ii.	 Shall have completed three similar assignments in the past 5 years in the Financial Services sector 
iii.	 The implementing firm should have a global presence with references from at least 3 continents including Africa 
iv.	traceable relationship with at least one local audit firm 


Please Note: The Start and End Date for each previous assignment must be clearly indicated.
The evaluation of Expressions of Interest documents shall be ascertained on compliance-based method.

Minimum Qualifying Criteria	Means of verification	Reference in Documents (Put page numbers from the proposal document)
Duly signed letter of Expression of Interest, which must be in the format of the template in Appendix A of Section III below	Completed and signed letter in the format in Appendix A	
The firms must be registered with the Procurement Regulatory Authority of Zimbabwe (PRAZ). 	Copy of excerpt for Government Gazette for 2022/Proof of Payment of Annual Registration/Certificate from PRAZ	
Zimbabwe firms must have valid tax clearance certificates 	Copies of valid tax clearance certificates i.e., expiring on 31 December 2022	
The firm shall have at least 5 years of experience in Audit Management System consultancy. 	Copies of contracts / project sign off / completion certificates / relevant documentary proof	
Shall have completed three similar assignments in the past 5 years in the Financial Services sector 	Copies of contracts / project sign off / completion certificates / relevant documentary proof	
The Consulting firms should have qualified personnel with expertise in undertaking the assignment. The following Key Personnel must be included in the proposal:
•	The Team Leader 
•	Support Team with demonstratable track record for  implementing at least one traceable site of a similar solution  	CVs with copies of educational documents and certifications	

A.	Document Submission
The following documents should be submitted: 
i.	Duly signed letter of Expression of Interest, which must be in the format of the template in Appendix A of Section III below.
ii.	Detailed company profile or brochures containing:
•	Legal status i.e., sole proprietorship / partnership /public or private limited company / consortium with name and addresses of proprietor / partner(s)/director(s).
•	Experience of the company together with verifiable details of previous / current corporate clientele.
•	Summary of curriculum vitaes of key personnel and professional staff for assessment of capacities related to the assignment.
•	Tax Clearance Certificates.
•	Affidavit to the effect that the government / quasi-government or any autonomous body has never blacklisted the consulting firm.
•	Contact person for all matters related to this EOI including the designation of such person in the firm.
•	Affidavit on history of litigation if any.
•	All other documents which are considered relevant to assess the capability of the consulting firm.

Section III:	Instructions to Consultants
A Consulting Firm will be selected in accordance with the procedures specified in Part VIII of the Public Procurement and Disposal of Public Assets Act [Chapter22:23] (“the Act”) and Part VI of the Public Procurement and Disposal of Public Assets (General) Regulations, 2018 (Statutory Instrument 5 of 2018) (“the Regulations”). This opportunity is open to all Consultants who meet the criteria for eligibility as stated in Section 28 of the Act and who have the nationality of an eligible country as defined in Clause 1.10 of the General Conditions of Contract for Consultancy Services. Short-listed Consultants will be invited to submit detailed technical and financial proposals, as described in Part 1 of the Request for Proposals Procedures in the Standard Request for Proposals for the Selection of Consultancy Services. The Consultant submitting the successful proposal will be engaged on the contractual terms set out in that document and in the General Conditions of Contract for Consultancy Services. Copies of the Act and Regulations and the standard documentation are available on the website of the Procurement Regulatory Authority of Zimbabwe; URL 
http://www.praz.gov.zw/index.php?lang=en. Consultants may associate with other firms in the form of a joint venture or a sub-consultancy to enhance their qualifications.

Prospective Consultants are not required to pay an administration fee to the Procurement Regulatory Authority of Zimbabwe for this tender outlined in Section 54 of the Act as set out in Part IV of the Fifth Schedule to the Public Procurement and Disposal of Public Assets Regulations (SI 5 of 2018) as amended by Statutory Instrument 219 of 2020. 

The method of selection will be the Least Cost Selection Method in line with section 62 of the Public Procurement and Disposal of Public Assets Act [Chapter22:23].

The IDBZ will reject an Expression of Interest if it establishes that the Consultant has, directly or through an agent, engaged in corrupt, fraudulent, collusive, coercive, or obstructive practices in competing for the Contract or been declared ineligible to be awarded a procurement contract under section 99 of the Act. An expression of interest shall be rejected in this procurement process if a Consultant Firm engages in anti-competitive practices.

Interested Consulting Firms shall submit only one Expression of Interest document, either individually or as a partner in a joint venture / consortium. In case of joint venture / consortium, total similar projects will be counted as sum of Lead firm and partners / associates.

The Expression of Interest must be submitted electronically to procurement@idbz.co.zw by 11 March 2022 by 10:00hrs local time and clearly captioned “Expression of Interest for Engagement of a Firm to supply and deliver an Audit Management System. (IDBZ 88 of 2022).

Late expressions of interest will be rejected in line with the procedure set out in the PPDPA Act. 


Procurement Management Unit
Attn: Fredy Masuka, Acting Head – Procurement Management Unit
IDBZ House
99 Gamal Abdel Nasser Road, Harare, Zimbabwe
PO Box 1720
Harare, Zimbabwe
Tel: +263-24-2750171/8
Email: procurement@idbz.co.zw
Website: www.idbz.co.zw 


 
Appendix A

Letter for submission of expression of interest (To be submitted with the application, signed and unaltered)

To: {Insert name of Procuring Entity}

With reference to your invitation for expressions of interest for {insert subject and proposal reference number}, we express our interest in bidding for a contract to provide these services.

We provide the following information in relation to the short-listing criteria:
1.	Qualifications and experience of the firm: {Insert relevant information}.
2.	Availability of appropriate skills among staff: {Insert relevant information}.
3.	Other short-listing criteria: {Insert relevant information}.

We submit the following documents in support of this information {list any documents that were requested in the invitation for expressions of interest;  if no documents were requested, delete this paragraph }.

{Delete whichever of the following statements do not apply:}
1.	This firm will be the sole provider of the requested consultancy services. or 
2.	We propose to provide the requested consultancy services as part of a joint venture with {provide the name of the joint venture partner and details of the contribution the partner would make to the required consultancy services}. Or
3.	We propose to engage as sub-contractors {provide the name of the sub-contractor and details of the contribution the sub-contractor would make to the required consultancy services}.
{In the case of 2 or 3 above} We confirm that the firm mentioned above has agreed to be associated with this expression of interest.

{Name and postal and physical address of firm submitting the expression of interest, together with name of contact person and contact details, including telephone number and e-mail address. The firm’s website address should be provided, if available.}

Expression of Interest Letter Authorised By:
Signed	……………………………..	Name:	………………………………
In capacity of:	……………………………..	Date:	…………………….(DD/MM/YY)
Duly authorised for and on behalf of:		
Firm	…………………………………………………………………………………
Address:	……………………………………………………………………………………
	…………………………………………………………………………………….
Corporate Seal (where appropriate)