The evaluation of bids will be carried out at PLAY International's office by an Evaluation Committee set up for this purpose and this committee will be odd. PLAY International will evaluate and compare the RFPs using an evaluation grid to compare the proposals received in the following order:

a. Examination of the administrative compliance of bids, from the point of view of deadlines and technical specifications
At this stage, the aim is to check that the tenders comply with the essential conditions of the tender dossier. A bid is considered to be compliant if it complies with current business regulations in Rwanda and satisfies all the conditions, procedures and specifications in the bid documents, without deviating substantially from them or attaching restrictions to them.
If a tender does not comply with the tender dossier, it will be rejected immediately and cannot later be redone to comply with the dossier by correcting it or removing the deviation or restriction.

b. Examination of the technical compliance of bids
After analysing the tenders that are considered administratively compliant, the Tender Evaluation Committee will decide on the technical admissibility of each tender for each contract, classifying it as technically compliant, acceptable or non-compliant. The technical evaluation will be based on the attached documents provided in the tender as well as the samples concerning the work to be carried out under the tender and the professional capacity of the candidate.
For this AO, PLAY International will use the selection mode based on :
- Quality (50%)
- Cost (40%)
- Delivery times (10%)

c. Examination of the financial compliance of bids
To facilitate the examination, evaluation and comparison of bids, the evaluation committee may ask each candidate individually to clarify his bid, including any proposed discounts. The request for clarification and the response must be in writing.
In other words, the contract is awarded to the bid that obtains the highest score following the combination of the technical and financial score and the timetable.